Back in January, I predicted that 2008 will prove to be the year of the killer task management application for the Mac. Right now, there are dozens of ‘To Do’ list programs for the Mac…and OS X Leopard’s Mail and iCal now include basic ‘To Do’ list management. So what’s so special about this year?
It’s all about GTD. The recent release of OmniFocus and the buzz surrounding the pre-release version of Things mark the evolution of some serious competition — and serious refinement — in the field of Mac-based task managers that use ideas and concepts inspired by David Allen’s popular ‘Getting Things Done’ workflow.
I just completed a series of in-depth reviews of some of the most popular and promising of this breed of Mac ‘To Do’ managers, and it may be no surprise to you that OmniFocus and Things look set to lead the pack.
To get the most out of the View from the Dock reviews, I recommend you start by taking a look at the first post in this series, in which I set out the criteria I would use to evaluate these applications. I originally intended to review five apps, but I ultimately only reviewed four: iGTD, OmniFocus, Midnight Inbox, and Things. I did not review CoalMarch Park (even though I said I would back in Jan.), because it appears that it’s no longer offered. But that’s Ok: I think these four apps are the main contenders in this contest. Which one is the best? Read on.
The four applications below are listed in order of how closely they follow the Getting Things Done process (Inbox is the most 'GTD-like,' Things is the least). In my opinion, this ranking also stacks the applications in order of ease of use and learning curve (harder to easier) and by degree of flexibility (from most rigid to most freeform workflow). Note that I'm only presenting a quick snapshot of each app here — be sure to read the full reviews (linked below) for detailed descriptions, opinions, screenshots, etc.
So here’s the countdown:
As I noted in my initial post in this series, I think the program that will rise to the top of the pack in popularity will be the one that does not require the user to know anything at all about GTD, is easy (dare I say fun) to use, and best captures that elusive 'Mac-like' quality of simplicity and elegance.
OmniFocus is a close second and will likely be the app of choice for many business users who have tons of tasks to manage (the higher price of OmniFocus will continue to be a limiting factor). Midnight Inbox and iGTD will surely continue to build upon a stable cadre of dedicated users, but I don’t think they will be the breakaway apps that bring sophisticated GTD-based task management to the masses. They are great, but they may be just a little too geeky for some.
I should note, in closing, that this site and these reviews are not sponsored by anybody. I should also add that I am by no means a GTD expert, and that all the reviews here are just my opinions. I really believe that all four of these applications are excellent, well-designed and full of promise. I urge you to try each one out to decide for yourself, and I hope this series will help you get started. Oh, and by the way, ‘GTD’ and ‘Getting Things Done’ are registered trademarks of David Allen & Co.